Build a secure supplier portal in minutes. Streamline vendor onboarding, manage RFQs and POs, and track invoices in one central hub.
Launch your supplier hub in 6 steps.
Start fast.
Add POs, RFQs.
Vendor/Buyer.
Your logo.
Email vendors.
Manage process.
Essential tools for modern procurement teams.
Automate the tedious parts. Collect KYC data, W-9 forms, and insurance certificates with self-service workflows. Set automated reminders for document expiry so you never fall out of compliance.
Manage the full buying cycle. Post RFQs, receive bids, and issue Purchase Orders directly in the portal. Vendors can acknowledge orders and update delivery status in real-time.
No more lost invoices. Vendors submit invoices directly against POs. Enable 2-way or 3-way matching to catch discrepancies. Give vendors visibility into payment status to reduce support emails.
Work better together. Chat with vendors on specific records, share large files securely, and track vendor performance metrics to make data-driven sourcing decisions.
Pre-built workflows for every stage of the supply chain.
Streamlined registration and document collection workflows.
Publish opportunities and collect vendor bids efficiently.
Manage orders, deliveries, and invoice matching.
Shared workspace for strategic partners and suppliers.
Self-service product and price list management.
Dashboards for tracking SLAs and quality metrics.
Sync data seamlessly with your accounting and procurement software.
Start managing vendors for free.
$ 15 /month/user
Billed monthly
Ideal for freelancers, startups, and smaller teams
We only bill you for employees. Invite guests/clients for free.
$ 299 /month
Billed monthly
Top-of-the-line, all-inclusive fixed pricing. Best fit for fast growing businesses
Your whole organization for one fixed price. Every feature & upgrade.
Custom
Billed monthly
Suitable for Enterprise solutions
Custom pricing for your organization's needs.
Frequently asked questions
A vendor portal (or supplier portal) is a secure online platform that allows businesses to collaborate with their suppliers. It centralizes all interactions—from onboarding and document submission to RFQs, purchase orders, and invoicing. It helps procurement teams by reducing manual emails, ensuring compliance through automated checks, and providing a single source of truth for vendor data and performance.
Supatool's vendor portal builder allows you to define granular roles. You can set permissions so that a 'Vendor User' can only see and submit documents for their specific company, while a 'Vendor Admin' might be able to manage other users within their organization. On your side, 'Buyer' or 'Procurement Manager' roles can have full visibility to approve or reject submissions.
Yes. You can create onboarding workflows where vendors must upload required documents like W-9s, insurance certificates, or ISO certifications. You can set expiration dates for these documents, and the system can automatically notify vendors when a document is about to expire and needs renewal, ensuring you always remain compliant.
The portal streamlines the entire procure-to-pay lifecycle. You can post Requests for Quotes (RFQs) which vendors can view and bid on securely. Once awarded, you can issue Purchase Orders (POs) directly through the portal. Vendors can acknowledge POs and, once goods are delivered, submit invoices against those POs, all within the same unified interface.
Absolutely. The portal facilitates 2-way or 3-way matching by linking submitted invoices to the original Purchase Order and Good Received Notes (if applicable). This helps prevent overbilling and discrepancies. Vendors can also log in to check the payment status of their invoices (e.g., 'Approved', 'Paid', 'Pending'), reducing the need for them to email your accounts payable team.
Communication is context-aware. You and your vendors can leave comments directly on specific records—like a question on an RFQ or a clarification on an invoice. Secure file sharing allows for the exchange of large blueprints, specs, or contract revisions without clogging up email inboxes. All history is logged for audit purposes.
Yes, you can allow vendors to upload and maintain their own product catalogs and price lists within the portal. You can implement approval workflows so that any price changes must be accepted by your procurement team before they become active for purchasing.
We integrate with the tools you already use. Sync approved invoices to accounting software like QuickBooks, Xero, or NetSuite. Store documents in Google Drive, Dropbox, or SharePoint. Use DocuSign or HelloSign integrations for legally binding contracts and agreements directly within the onboarding workflow.
Transparency is key. The system maintains a detailed audit log of every action taken—who uploaded a document, who approved an invoice, and when. Additionally, you can build dashboards to track vendor performance metrics like on-time delivery rates, quality scores, and compliance status to help with vendor evaluations.
Yes, Supatool offers a free plan that lets you build and test a vendor portal. It typically includes a limit on the number of vendor records or monthly submissions. It's an excellent way to pilot the solution with a small group of suppliers before upgrading to a paid plan for unlimited access and advanced features.
Ready to streamline procurement?